Position Overview
We are seeking a highly organized and proactive Project Management Virtual Assistant (PM VA) to support our project management team in coordinating and executing projects. The ideal candidate will have a strong understanding of project management principles, excellent communication skills, and the ability to manage multiple tasks effectively.
Key Responsibilities
- Assist in planning and organizing projects, including defining project scopes and timelines.
- Coordinate communication among team members, stakeholders, and clients.
- Monitor project progress and provide updates on status and milestones.
- Maintain project documentation, including schedules, budgets, and reports.
- Help in identifying risks and developing mitigation strategies.
- Organize meetings, prepare agendas, and record meeting notes.
- Assist with resource allocation and management.
- Support the team in implementing project management tools and software.
- Conduct research and gather information to support project initiatives.
Qualifications
- Proven experience in project management or a related administrative role.
- Strong understanding of project management methodologies and tools (e.g., Asana, Trello, Microsoft Project).
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to work independently and manage multiple tasks effectively.
- Problem-solving mindset with a focus on results.
Hiring Requirements
- Bachelor’s degree in business, management, or a related field preferred.
- Minimum of 1-2 years of experience in project management or administrative support.
- Familiarity with project management certifications (e.g., PMP, CAPM) is a plus.
- Availability to work flexible hours as needed – various US time zones
Essential Hardware Requirements
- Reliable Computer/Laptop & Backup system
- High-Speed Internet Connection – min 10Mbps or higher
- Backup connection like a pocket Wi-Fi or 5G in phone
- Noise-Canceling Headset
- Webcam
- Workstation Setup
- Surge Protector or UPS – power backup