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Administrative Virtual Assistant

  • Remote
  • Contracted
  • Experience Level 1 - 4
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Position Overview

We are seeking a highly organized and proactive Administrative Virtual Assistant (Admin VA) to support our clients with various administrative tasks. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to work independently.

Key Responsibilities

  • Manage emails, calendars, and schedules for team members.
  • Organize and maintain digital files and documents.
  • Conduct research and compile data for reports and presentations.
  • Assist with project management and coordination of tasks.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Handle customer inquiries and provide support via email or chat.
  • Perform basic bookkeeping tasks, including invoicing and expense tracking.
  • Assist in social media management and content creation.
  • Support with onboarding and training of new staff members.

Qualifications

  • Proven experience as a virtual assistant or in a similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple tasks and prioritize effectively.
  • Basic knowledge of bookkeeping principles is preferred.
  • Reliable internet connection and a suitable workspace.

Hiring Requirements

  • High school diploma or equivalent; a degree in business administration or a related field is preferred.
  • Minimum of 2 years of experience in an administrative support role.
  • Strong problem-solving skills and a proactive attitude.
  • Ability to work independently and as part of a team.
  • Availability to work during specified hours – various USA time zones
  • Respond promptly to communications.

Essential Hardware Requirements

  • Reliable Computer/Laptop & Backup system
  • High-Speed Internet Connection – min 10Mbps or higher
  • Backup connection like a pocket Wi-Fi or 5G in phone
  • Noise-Canceling Headset
  • Webcam
  • Workstation Setup
  • Surge Protector or UPS – power backup

VA Hiring Process

  • Application Submission: Candidates submit applications and resumes.
  • Initial Screening: HR reviews applications to shortlist qualified candidates.
  • Initial Interview: Shortlisted candidates participate in an initial virtual interview to assess communication and fit.
  • Skills Assessment: Candidates complete a relevant skills assessment form.
  • Field of Expertise Interview: Successful candidates have a final interview with hiring managers to discuss qualifications and client matching.
  • Client Interviews: Clients conduct interviews with shortlisted candidates for final selection.
  • Onboarding: After acceptance, we assist with the onboarding process for smooth integration into the client’s organization.
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